About IXOPAY:
IXOPAY is a leading provider of payment orchestration solutions for large enterprises. We help global merchants optimize and future-proof their payment infrastructure, delivering greater control, resilience, and revenue potential.
We believe our people are our most valuable asset and that our culture is defined by our core values that align the organization with our mission and strategy.
Role Overview:
We are seeking a highly organized and proactive Executive Sales Assistant (m/f/d) to support our VP Global Enterprise Sales. This role is critical in enabling the VP to focus on high-value strategic sales execution by managing operational, administrative, and coordination tasks throughout the sales cycle and related activities.
Executive Sales Assistant to VP Global Enterprise Sales (m/f/d)
What You'll Do:
- Join customer and prospect calls, using tools to capture key insights, highlight takeaways, and track action items to keep discussions moving forward efficiently
- Support follow-up activities including preparing proposals, quotes, and coordinating responses with internal teams
- Help organize and manage responses to RFPs and RFIs, gathering input from across departments
- Manage scheduling and calendar coordination for internal and external meetings
- Provide timely and professional responses to basic prospect inquiries regarding IXOPAY's solutions and company information
- Arrange travel bookings and logistics for business meetings and events
- Assist in the planning and execution of events, trade shows, and onsite meetings
- Conduct follow-up activities post-marketing events, ensuring leads are properly documented, qualified, and routed
- Ensure all post-closing activities are executed in a timely and professional manner, including handover to Onboarding and Customer Success teams
- Maintain and update CRM and sales documentation systems with accurate meeting notes and status updates
- Identify and implement improvements to enhance sales coordination and operational efficiency
What You'll Bring:
- 3+ years' experience in a sales support, executive assistant, or sales operations role, ideally in B2B SaaS or Fintech
- Fluent in English, proficiency in German, French, Italian or Spanish is a strong advantage
- Based in or willing to relocate to Vienna, Austria
- Outstanding organizational, interpersonal, and communication skills
- High attention to detail, ability to prioritize, and a proactive, self-starting approach
- Comfortable working independently and collaboratively across time zones
What We'll Offer:
- A critical support role in enterprise sales with direct exposure to high-profile deals
- Collaboration with senior leadership and cross-functional international teams
- Hybrid working setup with flexibility and autonomy
- A dynamic and fast-growing Fintech environment with strong career development potential
- Annual ticket for Wiener Linien public transport
- Free coffee, tea, and fruit
- IXO Fitness: All employees have automatic and free access to numerous fitness centers and sports activities via the myClubs app
- Numerous team and company events also ensure variety in our everyday work
Salary
For this position, the collective agreement sets a minimum salary of EUR3,063 gross per month (based on 38.5 hours/week). The actual compensation depends on your qualifications and experience, and we are happy to offer a higher salary if appropriate. Salaries are paid 14 times per year. The applicable collective agreement is for Information Technology and Data Processing (IT).
About this job
Employment type
Full Time (Permanent employment)
Salary
from 3,063 EUR monthly
Seniority level
Young Professional, Professional Experience
Work model
Hybrid
Place of work
Wien 2. Bezirk (Leopoldstadt)
Field of work
Administration, Sales, Customer Service
Unfilled vacancies
1 vacancy unfilled for this position
About the company
Employer
Number of employees
51 - 100 employees
Locations
Wien
Details about this job
Full Time (Permanent employment)
- Monday to Friday
- 38,5 hours
Place of work
- Wien 2. Bezirk (Leopoldstadt)
Must-have skills
- CRM software
- Sales reports
- Organizational skills
- Stakeholder communication
Required languages
- English C1
All infos regarding your application
Required application documents:
- Résumé
- Cover letter
Contact person
Dana Kreilhuber
Global HR Generalist